BBB serving Vancouver Island: Hiring an administrative assistant

Job posting overview

BBB is an unbiased organization that sets and upholds high standards for fair and honest business behavior. Businesses that earn BBB accredited business status contractually agree and adhere to the organization’s high standards of ethical business behavior. BBB serving Vancouver Island is currently seeking a full-time Administrative Assistant to contribute to the credibility and success of the BBB of Vancouver Island. This is an exciting position in a forward-thinking not-for-profit, public service organization.

Position starts January 16, 2023 (or ASAP) – training provided (Full time, Monday to Friday, 8:30 am to 4:30 pm,$21.00 per hour + benefits)

Responsibilities

Accounting & Banking

• Post accounts receivable payments
• Prepare bank deposits
• Reconcile bank deposits, visa statements and petty cash
• Prepare & auto generate monthly invoices

Print materials

• Prepare and maintain a stock of new member packages
• Order/prepare business cards and name badges

Mail

• Receive mail - date, code invoices and distribute and file as appropriate
• Address & label envelopes and assist with office mail-out duties

Event support

• Provide administrative support for BBB events as specified by the CEO
• Coordinate ticket Sales for the Torch Awards

General office duties

• Answer phone calls and respond to emails
• Order office supplies and research pricing
• Assist the CEO in a clerical capacity
• Administer staff benefits program
• Attend weekly staff meetings and training or information sessions when required/possible

 

Requirements

• Demonstrated enthusiasm, integrity, and strategic orientation in pursuit of BBB goals
• Business sense, acting in ways that will add value to BBB
• Strong working knowledge of Microsoft Office & QuickBooks
• Familiarity with or knowledge of various internet search tools

 

Other skills/abilities

• Professional written and verbal communication and interpersonal skills
• Team Player
• Able to multi-task
• Responsible, reliable
• Common sense, good judgment, tactful
• Empathetic, patient, and friendly
• Ability to successfully build relationships both internally and externally
• Protects organization's value by keeping information confidential

DEADLINE TO APPLY: January 11, 2023.

Please send your resume and cover letter with references to [email protected]  and quote "Administrative Assistant” in your subject line.  All applications will be reviewed – only short-listed applicants will be contacted. No phone calls please.